Guidelines For Individual Photo Submission-History Book

Georgia 4-H Centennial
History Book

The Georgia 4-H Centennial History Book will include one page of 4-H history for each of Georgia's 159 counties as well as historical information of the Georgia 4-H program as a whole. Individuals with photographs of interest (or historical information) are encouraged to contact their local Extension office to offer information for county submission.

General 4-H photographs can be submitted for inclusion in the book using the guidelines listed below.

Guidelines for Photographs

Black and white or color photograph submissions are permissable. Glossy photos should be 4 x 6 or 5 x7. No photos smaller than 3 x 5 can be accepted.

If photos are one of a kind photos, please make a copy prior to submission. Copies should be professional reproductions and not copier (such as XEROX) copies.

Newsclippings may be submitted but should be photographed using black & white film and submitted after developing. Color film will not reproduce the photograph well.

Scanned and digital photos may be submitted on disk. Scanned and digital photos have a serious disadvantage to actual photographs for publishing. If you do send scanned or digital photos be sure the following criteria is met:

DPI must be 300 (dots per inch) or higher
4 x 6 or 5 x 7 photos should be scanned at 250% and 8 x 10 at 100%
Photos should be RGB, CMYK or grayscale mode
File extensions (type) must be TIFF, JPEG or EPS
name each file the county name and image number (ie YOURcounty1, YOURcounty2, etc)
Label your disk with the county name

Label photos in pencil with your name, address and phone number. You may opt to include this information on a self sticking note adhered to the back of the photograph. DO NOT USE INK on the photographs. Photo captions should be included on self sticking notes. Captions should be thorough and concise--not more than 50 words Interesting details and antedotes are acceptable captions. Be sure to include who to attribute the photo to if it is known. This includes the photographer as well as the owner of the photograph. For example, Matthew Brady photograph, 1964; from Eatonton Messenger.

Individuals submitting several photographs may label the photographs with their name and a number. A caption page may be handwritten or typed to correspond with the numbered photos. Each individual will not need a label as above. Instead the accompanying information is included on the caption page

If you would like elements cropped out of the photo, use selfsticking note paper on the back of the photograph to indicate who or what should be cropped out. Also submit, a photocopy (copier is fine) with the indication of the croplines.

Secure permission for use of photographs not in the public domain or property of the Extension Service. A sample permission form is available (click here). Be sure to keep one copy of the permission form for your files and submit the original with your photographs. If the photographs are from your personal collection please complete the permission form and return with the photographs.

Do not paperclip photos to submission.

Submit Photos to:
4-H Centennial History Book
309 Hoke Smith Annex-UGA
Athens, Ga 30602

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